Congratulations!
We are so excited to work with you!
Inventory Viewing
Our rental warehouse and fabrication studio are available for viewing by appointment only. We love guest visits and making new friends!
Please contact us directly to schedule an appointment or call 401-400-1165.
Rental Reservation Agreement
To confirm a rental reservation order, we will ask you to complete the Rental Reservation Agreement ENTIRELY and ACCURATELY. We are not responsible for missing or inaccurate information. A client’s rental order is not valid or confirmed until ALL fields have been completed, the agreement signed, and returned to Uniquely Chic Events. To officially secure and confirm your rental reservation, BOTH the deposit for the reservation AND the rental agreement must be received. We will not honor a reservation without proper receipt of payment AND the rental documentation under any circumstances. A proposal does not guarantee the availability of your requested items, a rental reservation is only confirmed once the reservation agreement has been returned AND payment of the rental retainer has been received. Unless your rental reservation has been officially confirmed, rental quotes, inventory availability, and availability of services are subject to change at any time.
***A proposal does not guarantee the availability of any items. Quotes and pricing are subject to change at any time without a confirmed reservation.***
Rental Reservation Retainer
A 50% non-refundable retainer of the TOTAL rental order balance is required to reserve rental inventory and our services for a specified date and time. Payment for special order rental items and/or custom fabricated inventory is due in full upon receipt of the Rental Reservation Agreement. The final payment for a client’s rental order is due 30 days before the event delivery date. A client’s final rental reservation balance includes the remaining 50% of the total rental order and may also include, but is not limited to the following: adjustment of pickup/setup/delivery fees to the event location; any special services required, rental inventory additions, revisions, and modifications since the original rental reservation.
If the balance of a rental reservation remains unpaid within 30 days of the event delivery date, Uniquely Chic Events reserves the right to cancel the client’s rental order for lack of payment. The client’s non-refundable retainer will not be returned. Failure to pay the rental reservation balance 30 days before the event delivery date may result in a 15% late fee assessment. An additional charge of 15% will be calculated based on the entire rental reservation total and added to the client’s balance due. Failure to pay the remaining rental reservation balance within 14 days of an event may result in a 25% late fee added to the total rental balance due. Payments unable to be processed, including bounced checks, insufficient funds, and declined payments, will also incur a 20% payment reprocessing fee applied to the total rental balance due.
Revisions to the rental reservation order can be made at any time. Additions, exchanges, or swapping of rental items is permitted until 60 days before the event delivery date, pending product availability. If a client wishes to remove rental item(s) within 60 days of the event delivery date, the retainer or deposit paid is non-refundable but can be applied toward other rental items. If a client wishes to remove rental item(s) within 30 days from the event delivery date, the remaining balance for those item(s) is still due; as considering time constraints, we have limited opportunity to rent those reserved item(s) to another party. No refunds or credit will be issued for specially ordered inventory or rental items, custom projects, supplies, or materials at any time.
During the rental reservation process, Uniquely Chic Events will provide the client with a Rental Item Invoice. This document will be updated each time the client wishes to revise their rental order and returned to the client for review and approval. It is the client’s responsibility to ensure their Rental Reservation Item Invoice is accurate. All clients are responsible for their rental order accuracy. Please carefully review all information including delivery location, delivery and pick-up times, product names, item numbers or SKU’s and quantities, as well as contact details, dates, venue, and vendor information. Rental order inaccuracies due to client negligence may result in additional fees as outlined in Uniquely Chic Events company policy.
The process of planning a wedding or special event is a very detailed, time-consuming, and daunting endeavor; if possible, we highly recommend clients work with experienced, professional planners and vendors. Uniquely Chic Events encourages clients to consider additional services we offer, including Styling & Design packages, vision & design consultation, decor assessment and configuration, custom fabrication, design installation setup, and decorating services. We will happily assist every client as much as possible to guide them through the process and help them achieve their event goals and vision. Clients who have declined to contract Uniquely Chic Events’ creative consultation and design services, yet require an elevated level of guidance, may be charged consultation fees and/or utilization rates. Fees that encompass time and labor investments, including but not limited to creating floor plans, sitemaps, or layouts; excessive revisions to rental orders; extensive emails and/or conference calls; and staff time exceeding the reasonable scope of the standard rental reservation process.
Uniquely Chic Events Rental Reservation Agreement does require that a copy of a valid credit card be kept on file for inventory damages, loss, return pickup charges, inaccessible inventory, cleaning fees, poor delivery/pickup conditions, and other applicable fees listed therein by Uniquely Chic Events rental agreement policies. In the case of damages or any necessary assessed charges to the card on file Uniquely Chic Events will notify the client on file immediately and process the accrued additional fee(s) using the client’s credit card as permitted by the rental reservation agreement contract.
Uniquely Chic Events accepts all major credit cards, money orders, and bank checks to reserve and fulfill the balance of your rental quote. Rhode Island sales tax 7%, will be assessed to each rental reservation deposit/retainer and payment of reservation balance.
Uniquely Chic Events does require a minimum rental item requirement of at least $1,500. The rental item minimum does not include delivery, setup and pickup fees. The rental item minimum typically applies during peak season weekends, popular event months/days of the year, holidays and/or venue locations over 25 miles. Custom fabricated or specially ordered items and inventory and their respective rental price or value are not included in the minimum rental item requirement.
Payment Plans
Per the Uniquely Chic Events Rental Reservation Agreement, confirmation of a clients rental order requires 50% of the total Rental Balance be received/paid at time of booking. This payment is a retainer of Uniquely Chic Events services and inventory for the event date requested. If a client requires an alternative payment structure, Uniquely Chic Events will work with each client on a case by case basis to formulate an payment plan option agreeable to both parties.
Damages
We understand accidents happen. Please contact us immediately if an item is compromised in any way; so we can assess the damages, send experienced staff and attempt to rectify the issue. Our team will thoroughly examine and photo document all rental inventory at time of pickup.
“If rental item(s) are damaged including, but not limited to; broken, stained, ripped, missing, altered, etc at time of pickup, Uniquely Chic Events will document the issues and submit an invoice to the client regarding to the extent of the damage(s) and/or missing items. We will first attempt to repair and/or clean the item ourselves; however, if the piece is beyond restoration and needs to be removed from inventory, Uniquely Chic Events will assess the value at the current rental industry standard of FIVE TIMES the rental rate per the client’s rental invoice or the actual replacement cost. The person(s) listed on the Rental Reservation Agreement contract will be held responsible to pay for the repair of damages, cleaning or total replacement cost of the rental item(s). The client’s credit card on file as indicated on the signed Rental Reservation Agreement contract, will be charged for replacement and/or damages, assessed accordingly as indicated above. Should the client’s card on file be rejected, declined or inaccurate, Uniquely Chic Events will reach out to the client immediately to resolve the issue; if alternative payment restitution can not be made immediately Uniquely Chic Events may pursue legal action if necessary.
Our pieces are very special to us: many were handpicked, curated, and created over many years to provide you with unique rental options. If any of the rental pieces are at an outdoor event, all inventory MUST be moved inside or under proper cover should the weather become inclement. The client assumes full responsibility for all rental items indicated in their contract and rental order. If damage to our inventory occurs due to exposure to intemperate, unsatisfactory or other poor weather conditions, the rental recipient will be held responsible for paying the damage(s) or other fees, as explained above; in order for Uniquely Chic Events to replace or repair the damaged rental items.
Tabletop & Decor Cleaning Rental Policies
Uniquely Chic Events offers stunning tabletop rentals including serving ware, china, glassware, flatware, and specialty displays that are perfectly curated for your special event. All tabletop rentals are quoted and provided in increments of 10 or “by the rack” to ensure accuracy and ease of packaging for clients and caterers.
We require all china, tableware, glassware, flatware, and servingware, to be cleaned of food debris and rinsed after use. All rentals should be readily available at pick up free of food and liquids, rinsed and repackaged in the racks and original containers the items were delivered in. Failure to have these rental items devoid of food/debris and rinsed will result in a $2.00 cleaning fee per item.
Should the ability to “clean” the tabletop rentals as detailed above be unavailable by the caterer, venue, or client, Uniquely Chic Events will apply a cleaning fee based on a client’s entire tabletop order/invoice, and additional fees may be added to the rental reservation agreement contract.
Uniquely Chic Events offers various styles and sizes of authentic-looking, dancing flame-tapered candles, pillar candles, votives, and other electronic ambient lighting options. While we understand some clients prefer the look of real wax candles and they are welcome to use them; a restoration fee will be assessed for wax removal and cleaning per candelabra.
Refunds
The rental reservation retainer is non-refundable at any time, as rental piece(s) are reserved and Uniquely Chic Events services have been retained by the client for their specific event date, as per the rental reservation agreement contract. A client may defer their balance and rental retainer deposit to a new date. A client has up to 180 days from the originally scheduled event date to utilize any monies paid towards a new event, pending item(s), and Uniquely Chic Events availability of services. The deposit/retainer amount must be used in its entirety for the reservation of rental inventory and services for the newly scheduled event. Clients cannot apply paid deposits or retainers to previously booked events and no partial refunds will be provided. If a client chooses to reschedule their event date beyond the 180-day period, a rescheduling fee of 18% will be assessed of the total original rental reservation balance.
If a rental item a client has reserved becomes unavailable due to damages or disrepair, Uniquely Chic Events is happy to offer a replacement item of equal or greater value at no additional cost. We have many pieces of inventory that are similar in style, color, size, and design, and will replace the damaged inventory with an item of your choosing (pending availability). A full refund will not be provided as we have offered alternative substitute solutions and the client has refused to choose a similar replacement.
If a client chooses to “scale back” and/or reduce their rental reservation agreement and retainer of services provided by Uniquely Chic Events, the client is still responsible for payment of the total balance due for the reserved rental items and scope of services. Additional fees may be applied to a client’s final balance to meet rental requirement minimums, staffing requirements, delivery/pickup expenses and other services initially retained and agreed upon at time of confirmation of original contract.
Event Cancellation
Please understand that if your event is cancelled for any reason, the reservation retainer securing your favorite rental pieces is non-refundable. Prior to 60 days of a scheduled rental reservation event date, a client may cancel their rental reservation contract and not be responsible for the remaining final balance. The payment of the rental reservation retainer is non-refundable at any time. If a client fails to notify Uniquely Chic Events that their event has been cancelled without 60 days prior notice, the client acknowledges they have breached contract, no services or refunds will be provided nor the opportunity to transfer payment(s) to a new date. Cancellations for any reason after the 60 day period prior to a client’s event date require the final balance be paid in full, despite your event cancellation.
Event Postponement and Rescheduling
1.1 Definition of Force Majeure
In this Clause, “Event of Force Majeure” means an event beyond the control of Uniquely Chic Vintage and Uniquely Chic Vintage Rentals and the Client, which prevents a either from complying with any of its obligations under the “Contract”, Uniquely Chic Vintage Rentals Reservation Agreement, including but not limited to:
1.1.1 act of God (such as, but not limited to, fires, explosions, earthquakes, drought, tidal waves and floods, pandemic, hurricane, tsunami, snowstorm, etc;
1.1.2 war, hostilities (whether war be declared or not), invasion, act of foreign enemies, mobilisation, requisition, or embargo;
1.1.3 rebellion, revolution, insurrection, or military or usurped power, or civil war;
1.1.4 contamination by radio-activity from any nuclear fuel, or from any nuclear waste from the combustion of nuclear fuel, radio-active toxic explosive, or other hazardous properties of any explosive nuclear assembly or nuclear component of such assembly;
1.1.5 riot, commotion, strikes, go slows, lock outs or disorder.
1.1.6 acts or threats of terrorism.
1.1.7 Government mandate including state and federal regulations including “shelter in place”, driving ban, travel ban, etc.
Consequences of Force Majeure Event
1.2.1 Neither Uniquely Chic Vintage Rentals nor the Client shall be considered in breach of this Contract to the extent that performance of their respective obligations (excluding payment obligations) is prevented by an Event of Force Majeure that arises prior to or on the Effective Date of contract.
1.2.2 The Party (the “Affected Party”) prevented from carrying out its obligations hereunder shall give notice to the other Party of an Event of Force Majeure upon it being foreseen by, or becoming known to, the Affected Party.
1.2.3 If and to the extent that Uniquely Chic Vintage Rentals is prevented from executing the Services by the Event of Force Majeure, while the “company” is so prevented, Uniquely Chic Vintage Rentals shall be relieved of its obligations to provide the Services but shall endeavour to continue to perform its obligations under the Contract so far as reasonably practicable [and in accordance with Good Operating Practices], [PROVIDED that if and to the extent that Uniquely Chic Vintage Rentals incurs additional Cost in so doing, the company shall be entitled to the amount of such Cost [COST BEING DEFINED AS HAVING NO PROFIT COMPONENT] (the company having taken reasonable steps to mitigate the Cost)].
1.2.5 If an Event of Force Majeure results in a loss or damage to Uniquely Chic Vintage Rentals, then the company shall rectify such loss or damage to the extent required by the client, PROVIDED that any Cost of rectification (less any insurance proceeds received by Uniquely Chic VIntage Rentals (for the loss or damage) is borne by the client (Uniquely Chic Vintage Rentals having taken reasonable steps to mitigate the Cost).
Optional Contract Termination, Payment and Release
Irrespective of any extension of time, if an Event of Force Majeure occurs and its effect continues for a period of [180] days, either Uniquely Chic Vintage Rentals and/or the Client may give to the other a notice of termination. which shall take effect immediately after the giving of the notice. If, at the end of the 180 day period, the effect of the Force Majeure continues, the Contract shall terminate and a new contract will be required to continue services. Any payments, deposits, retainers etc paid to Uniquely Chic Vintage Rentals will not be refunded for any reason.
After termination under this Sub-Clause [1.3], Uniquely Chic Events shall comply with Sub-Clause [termination provisions] and the client shall pay the Supplier an amount calculated and certified in accordance with liquidated damages defined such as but not limited to; contract revision(s), staffing services, rescheduling fees, allocation of delivery, setup and pickup staff, truck rental(s) reservation fees, preparation/packaging expenses, travel expenses, fuel increases, billable hours.
Postponement and Rescheduling Policies
Uniquely Chic Events understands that unforeseeable issues or concerns may arise prompting a client to cancel, postpone or reschedule their special event. We are dedicated to working with each client to make this unnerving process as professional and easy as possible. We strongly encourage clients during consideration to reschedule their event on a “like for like” date; rescheduling to similar date the following year, day of the week and same month of their original rental reservation.
Uniquely Chic Events advises that clients who require their event to be postponed or rescheduled, contact us immediately so we can provide clients with dates of availability in an effort to continue to execute their contract as intended. Should a client reschedule their event on a date that Uniquely Chic Events professional services can not accommodate or reserved rental items per the original rental contract are unavailable, Uniquely Chic Events will work with the client on an alternative solution. However, per company policy and stipulations of the rental reservation agreement contract, a client will not be provided a refund. The paid rental reservation retainer and remaining balance can be applied to a new future event date.
Rescheduling or Postponement of a clients original event date and services will require a new contract, reflective of the new event date and contract revisions. Please note that changing a contracted event date voids the agreement. A new contract will be written for the future date and subject to pricing at that time. We require an additional paid retainer to confirm a new contract on the clients proposed event date. Rescheduling fees begin, but are not limited to 18% of the total original contract balance. The rescheduling fee is due at the time of contract revision to secure a client’s new event date and updated rental agreement. Clients who reschedule their event on a different day of the week, month or during “peak” event months, dates, holidays and holiday weekends may be subject to an additional rescheduling fee. A clients quote and remaining balance may be adjusted per the following criteria but not limited to; rescheduling on “peak” event dates or weekends, holidays/holiday weekends, inventory price fluctuations, transportation expenses and scheduling of additional staffing to accommodate their new event date.
Please note that the rescheduling process may result in additional fees to account for liquidated damages, such as but not limited to; consultation time, planning and redesigning services, rescheduling of staff, reserved transportation vehicles, preparation/acquisition of inventory, contract revision(s), staffing services, rescheduling fees, inventory price fluctuations, allocation of delivery & pickup staffing, preparation/packaging expenses, travel expenses, fuel increases, billable hours, etc.
Rush Reservation Orders
Rental reservations finalized within 14 business days of an event delivery date are subject to 20% “rush order” fee; as our team must rearrange and prioritize our existing schedule in order to accommodate the rental reservation order; including preparation/packaging of rental items, staffing and transportation vehicles. This may include our staff coming in on a day off, taking time away from other projects and meetings with clients. To accommodate a rush rental order, we charge an additional 20% of the total rental reservation balance to prep, pack and accommodate the order without sacrificing our previous commitments and the high level of customer service we provide to every client.
Orders finalized within 30 days of your event date must be paid in full.
Delivery & Pickup
Standard delivery and pickup hours are 10:00 am – 10:00 pm.
A 2-hour minimum delivery window is required to avoid additional charges.
Delivery & Pick-Up outside of standard hours will incur an additional fee. Additional fees may be assessed for “Firm Time”, “Late Night”, “Wait Time” and/or Holiday weekends.
Standard Hours for Delivery & Removal/Strikedown at event locations held beyond 80 miles round trip from the Uniquely Chic Events rental warehouse are 11:00 AM – 9:00 PM. Delivery and/or pickup services required outside of this time frame will result in additional fees based on the event location and requested timing for these services. Lodging, passenger vehicles, and other accommodations for our staff may be required for long-distance orders. Appropriate necessities will be assessed and billed to the client based on the event location, requested delivery & pickup timing, and any other additional expenses required for long-distance travel to ensure proper execution of the client’s event.
Delivery and Pick-Up / Strike down Services Include:
The time, labor, and supplies used in preparation and packing the rental items including staff and the transportation required to complete the client’s rental order.
Driving to your venue.
Delivering all the rental items to the venue or property.
Assembly and setup of architectural elements, such as arbors and backdrops.
Driving back to the Uniquely Chic Events warehouse.
Returning to the venue or event property to remove items at conclusion of the event.
Driving back to the Uniquely Chic Events warehouse.
Time and labor to unload the vehicle and place the items back in the warehouse.
Delivery and Pickup service fees are subject to change at any time to account for revisions of a clients rental order which may include, but are not limited to: current labor rates/fees, fuel and transportation expenses. Uniquely Chic Events reserves the right to apply current rental minimums and labor/transportation fees to rental reservations previously booked and confirmed. If a client would prefer to cancel their rental order due to assessment of market price or current fuel and labor rates, they will be provided a full refund of any monies paid.
Standard Delivery and Pickup services include assembly and placement of architectural rentals such as arbors, arches and backdrops. All other rental items such as seating, tabletop rentals, other details and decor will be delivered to one area of the property and grouped together for client or coordinator specific placement. Uniquely Chic Events does offer detailed setup services and comprehensive inventory placement for an additional fee. The client, event coordinator or planner must provide an accurate floor plan / site map at least three days prior to the event date to ensure accuracy.
Delivery & Pickup assumes the rental items are being placed in a location 50 feet from the delivery vehicle. Delivery or Pickup of rental items beyond 50 feet will result in additional fees assessed to the clients rental reservation.
Failure to notify Uniquely Chic Events of inadequate delivery/pickup conditions may result in additional delivery/pickup charge(s), including placement/retrieval beyond 50 feet from delivery vehicle, moving or carrying items up and down stairs and delivery or pickup of items beyond our standard delivery hours of 10:00 am thru 10:00 pm. Uniquely Chic Events allots an hour and thirty minute delivery window and an hour and thirty minute window for pickup. Should inadequate delivery/pickup conditions require our staff to remain on site for longer than 90 mins, additional fees will be assessed to the renter.
Uniquely Chic Events requires adequate access to site of the delivery location, including but not limited to: drive-up access to outdoor events, minimum of 4’ wide hallways, a standard size freight elevator (8′ wide or larger), 4′ wide or larger doorways and ramp access rather than stairways. We are not responsible for item(s) of the client’s rental order being unable fit through doorways, elevators, stairwells, and other restrictive spaces. If such access is not available, the client must inform Uniquely Chic Events, as additional staffing will be required for delivery. Failure to notify Uniquely Chic Events of such delivery/pickup conditions may result in additional fees.
It is the responsibility of the client to verify the access dimensions of the venue and all possible entry points, etc to ensure the rental pieces they have ordered can be accommodated at the event location. The dimensions all Uniquely Chic Events‘ inventory is listed on our website for reference. If the client is unable to confirm this information or is unsure of potential restrictive access points or venue limitations, Uniquely Chic Events will perform a site survey per the clients request for an additional fee.
Should a rental piece(s) not fit through any personal or public space upon delivery, we will discuss other setup options with the coordinator and venue personal. We will setup the rental items where physically possible for best usage and presentation. We can not, due to insurance policy alter, remove, or otherwise modify any private, commercial or corporate event space to accommodate your rental delivery. If a client fails to confirm the rental items chosen can be accommodated at the venue and not does not contract Uniquely Chic Events to perform a site survey, no refunds will be provided for any unused, un-delivereable or alternatively placed inventory.
It is the responsibility of the renter inform Uniquely Chic Events of any and all potential delivery/pickup obstacles or other interference. Uniquely Chic Vintage will not be held responsible if our inventory cannot be delivered to a location due to obstructions and unmitigated circumstances. Uniquely Chic Vintage reserves the right to refuse delivery and setup if conditions are not adequate, potentially unsafe for out staff and events guests, or may compromise our inventory; no refunds will be provided.
Uniquely Chic Events highly recommend a site survey for all rental reservations that include installations such as lighting, arches and backdrops, large scale placement and styling, as well suspected unusual or potentially difficult delivery/pickup locations. If a client’s event location, rental order and/or scope of installation/application requires a site survey, Uniquely Chic Events will perform such service upon the client’s request. Depending on the site or venues’ location, a fee may be charged to the client for this service; but is credited to the client’s rental order upon reservation finalization.
Site survey’s requested by the client or venue not deemed necessary by Uniquely Chic Events will be scheduled in advance at the convenience of the venue, client, and Uniquely Chic Events staff for an additional fee.
Rental items must NOT be left outside overnight under any circumstances, even in seemingly clear weather conditions.
Additional Delivery & Pickup Policies
The client is responsible for ensuring that all rental items have been cleaned of all personal and event related items post event. All rental items should be accessible, ready for pickup at the time indicated on rental reservation contract and grouped in the location the pieces were delivered to, devoid of any decor and obstacles. To avoid additional fees, all equipment and rental must be repackaged in the same condition as it was received.
Upon delivery, the client or representative acting on behalf of the client, are required to confirm that all rental items and respective quantities are received and in acceptable condition. Failure to notify the Uniquely Chic Events staff of any issues upon delivery, including but not limited to; inaccurate quantities, missing items, damaged inventory, will assume that the order was delivered successfully and has met the clients’ and their representative’s standards.
If the event space is not ready or accessible at the confirmed time of delivery indicated or an event exceeds the confirmed time of pickup; thereby the rental items being unavailable/accessible for placement or removal, the credit card on file will be charged $50 for each additional 15 mins of wait time.
Should any rental items be not available for pickup at the time confirmed on the rental reservation agreement and Uniquely Chic Events is forced to return the following day, a return pickup fee of $250 will be charged to the card on file. The client will also be charged $5 per mile from the Uniquely Chic Events warehouse to the event location and the mileage from the event location back to our warehouse.
Rental items will not be delivered to an outdoor location and left or assembled in inclement weather. If an event is outdoors, the client must have an established backup plan in place, such as adequate housing, tent, etc; to protect the rental items from potentially damaging elements.
Rental items must NOT be left outside overnight under any circumstances, even in seemingly clear weather conditions.
If rental items are damaged due to improper care and weather protection, the clients card on file will be charged 5 TIMES the rental rate for EACH item damaged. A client choosing to utilize any of our rental item(s) outdoors assumes the risk that unpreventable factors such as rain, wind, natural disasters and venue site conditions may prohibit setup as requested and no refunds will be provided.
Uniquely Chic Events reserves the right to refuse setup of our inventory in any condition that could harm or damage our inventory and/or most importantly potentially endanger the health and safety of guests and staff. No refunds will be provided if an event is cancelled due to weather conditions. No refunds will be provided to the client if rental items are deemed “unusable” due to unsuitable weather conditions, safety concerns, or unpredictable site conditions.
Uniquely Chic Events loves working with other vendors and event professionals. Please be advised that we are not responsible for any items provided by another vendor. While the client and their contracted vendors are certainly welcome to add design elements, florals, decor, etc to our inventory, please note that we are not responsible for damages, misuse, structural integrity and appearance of our inventory if another vendor has compromised our rental items. No refunds will be provided in these such circumstances to the client or to the vendor involved. Damages to Uniquely Chic Events inventory by a vendor or other event professional may result in additional fees charged to the client as aforementioned, in accordance with the Uniquely Chic Events Damage Policy.
Insurance
Please notify Uniquely Chic Events when placing your rental reservation if your venue requires a copy of our insurance policy and we will happily provide it. Requests for insurance must be made at least 21 days before the event date. Request for a Certification of Insurance at the time of delivery or pickup will be denied, as our crew doesn’t carry such documentation on hand. If a client or venue fails to request a Certificate of Insurance 21 days before the event date, an additional charge may be assessed. Specialty clauses, increased coverage, and other specific insurance policy requests by the venue are also subject to an additional fee. Thank you.
Floor Plan / Furniture Layout Procedures
If you and your venue decide on a specific floor plan and/or layout for the rental furnishings, you must provide Uniquely Chic Events a copy of this floor plan no later than ONE WEEK before your event date. This alleviates any miscommunication between venues and vendors. Without a provided floor plan / furniture layout, Uniquely Chic Events will set up all rentals to the best of our ability working solely with your venue.
We are happy to hang or otherwise adhere signage, decor and other elements provided by the client. An additional fee will be assessed for this service starting at $75. Uniquely Chic Events is not responsible for design elements that cannot be hung due to quality or interference with the integrity of our inventory. Thank you.
Styling & Design
At Uniquely Chic Events we don’t plan events, but we LOVE to design them! This means we help to create the aesthetic of the event, plan and gather all the decor, coordinate, fabricate, and essentially engineer your vision and expertly pull it all together!! From venue layouts to specialty decor, centerpieces to floral accents, linens to lighting and more; we will capture all of your special details and ensure they come together to create one beautiful, holistic design. You are guaranteed to have a beautifully designed and executed event that speaks to you and your partner’s vision! So if you like the planning process, but design isn’t your cup of tea, we can help!! Inquire with your event specialist as to our Styling & Design packages; we offer hands on, thorough setup, styling, and design assistance to fit all clients needs and budget.
Floral Design
Uniquely Chic Events offers professional floral design using both fresh and artificial greens and blooms, perfect for all your special event needs. A member of our experienced design and styling team will discuss your floral and inspiration ideas in order to provide you with a rough estimate at time of inquiry. We strive to make each event specific to the needs of the client. Please be forthright with us about your budget, and we will make sure to work within those boundaries, all the while providing you with the personalized attention you deserve.Remember, as you plan, a number of things come into play when we estimate the charges: season, size, location and additional preferences unique to your vision. We will make sure to include these charges in the proposal.
We are happy to do sample bouquets, centerpieces or full table mock-ups. We do charge for this service and clients must understand that seasonal flowers are not always available for an off-season sample. Please contact your Uniquely Chic event specialist regarding sample requests, pricing, floral seasonal availability and we will be happy to assist you.
Please note that fresh and artificial floral prices are subject to change at any time per the floral wholesalers, distributors and retailers, therefore the initial quote provided each client is a rough estimate. We are happy to offer all clients various options and substitutions that fit will fit within their budget. If a client revises the scope of their original floral design, please note that your quote and pricing may change and is subject to current floral market pricing.
Inventory Availability & Selection
Quotes, pricing, proposals and availability are subject to change at any time without a confirmed reservation. A proposal does not guarantee the availability of your requested items, a rental reservation is only confirmed once the reservation agreement has been returned AND payment of the rental retainer has been received. Unless your rental reservation has been officially placed and confirmed, rental quotes and inventory availability are subject to change at any time.
Availability of products and pricing are subject to change without notice. We make every effort to ensure our products’ quality and consistency throughout our inventory lines. However, due to model changes made by our manufacturers and the nature of vintage and antique furnishings some products may vary slightly from what is listed in catalog, price list or website. If item(s) a client has reserved is no longer available due to product availability or manufacturer/fabrication issues, the client will be offered alternative replacement solutions at the current list price.
To protect your floors, adhesive pads may be applied to the bottom of table and chair legs upon advance request for an additional fee.
Warehouse Appointments & Inventory Viewing
The Uniquely Chic Events warehouse is available for viewing by appointment only. Please contact us to schedule an appointment to view our warehouse and discuss your special event needs with an event specialist. Our team will do our best to setup an appointment date and time that is convenient for our clients, however we are generally not available on weekends during peak season as we are off site servicing events. Our time, as is our clients, is valuable and important; please be as courteous as possible as to the scheduled appointment date and time. Clients arriving substantially late or no shows may be asked to reschedule and a missed appointment or late fee may apply. Contracting our “Styling & Design” services includes unlimited warehouse appointments, video and phone conference calls, decor “mock-ups”, modifications to mood boards and trials. Clients not contracting “Styling & Design” services requiring multiple appointments to the Uniquely Chic Events warehouse may incur an additional fee to account for preparation, appointment consultation time, and labor by provided by our staff.
Styled Shoots
We love participating in styled shoots; it is an honor to collaborate with other talented creatives, industry professionals, and venues! Please contact us well in advance to discuss the details of the shoot and how we can best coordinate!
Due to the number of requests, inadequate participation crediting, and damage of rental inventory, Uniquely Chic Events has had to implement some policies regarding our participation in styled shoots.
Uniquely Chic Events will draft a quote for the items requested for the shoot, and like any other rental reservation agreement, we require a 25% fee of the entire quote balance in order to participate in the styled shoot. This fee allows us to compensate our employees for prepping, packing, cleaning, and restocking items requested.
A signed Styled Shoot Agreement is required.
Requests for a large amount of inventory for a shoot will require the delivery vehicle needed be paid for in advance. If a box truck or Uhaul must be rented to transport the rentals requested for the shoot, this is the responsibility of the shoot coordinator. If the requested rental items can be transported in a standard pickup, no additional transportation fees will be assessed.
Uniquely Chic Events must be the only specialty/vintage rental company involved in the shoot. Other Rental companies offering vintage furniture or decor as part of their inventory are direct competition and cannot be included in the shoot.
We must be provided shots of our inventory with and without the model.
Proper Credit is required on ANY and ALL photos or posts including any of our inventory. This can be in the form of a tag, link, or written description directing others to our website and social media page(s).
Download the Styled Shoot Agreement and secure your pieces today!
Donations or Fundraising Events
We love our community and would love to provide our services and inventory to support a great cause or organization whenever possible. Please contact us for details and availability.
Please contact Uniquely Chic Events directly at 401-400-1165 or info@uniquelychicvintage.com with any questions or requests!
